Disclaimer and Privacy Policies

For the purpose of the Data Protection Act 2018 and the provisions of Regulation (EU) 2016/679 the General Data Protection Regulation (GDPR), Sanderson Associates (Consulting Engineers) Ltd hereinafter referred to as ‘Sanderson Associates’ is registered with the Information Commissioner’s Office (ICO) Register of Data Controllers our registration number is Z9783371.

This Website Privacy Policy and Cookies Notice (together with our Disclaimer Policy published on this same web page, our Potential Employee Privacy Notice, Private Client and Private Supplier Privacy Notices and our General Terms & Conditions of Engagement along with any other documents referred to within them) detail the basis on which any personal data we collect from you, or that you provide to us, will be processed by us and the purpose for our collection of it.

We may collect, store and use the following kinds of personal data:

• Information about your computer and about your visits to and use of this website (including your IP address, geographical location, operating system, browser type, referral source, length of visit and number of page views). This is statistical data about our users’ browsing actions and patterns and does not identify any individual.
• Information relating to any transactions carried out between you and us on or in relation to this website, including information relating to any purchases you make of our goods or services;
• Information that you provide to us for the purpose of registering with us;
• Information that you provide to us by the completion of forms on our Website(s), or that you post or email to us;
• Information that you provide to us for the purpose of subscribing to our website services, email notifications and/or newsletters; and
• Any other information that you choose to send to us.

Personal data submitted on this website will be used for the purposes specified in this privacy policy or in relevant parts of our website.

We may use your personal information to:

• Administer our website;
• Improve your browsing experience by personalising our website;
• Enable your use of the services available on our website;
• Supply to you services purchased via our website;
• Send statements and invoices to you, and collect payments from you;
• Send you email notifications which you have specifically requested;
• Send to you our newsletter and other marketing communications relating to our business which we think may be of interest to you where you have specifically requested us to do so, by email or any other technology;
• Provide third parties with statistical information about our website users, this information will not be used to identify any individual user;
• Deal with enquiries made by you relating to our website; and
• Where you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the license you grant to us.

In cases where financial information is supplied, we do not store credit card details, nor do we share customer details with any third parties with the exception of credit reference agencies. We would only share your details with a credit reference agency should you apply to open a credit account with us, full details of which are included within our formal appointment documentation.

We may disclose information about you to any of our employees, officers, agents, suppliers or subcontractors insofar as reasonably necessary so far as access to your personal data is necessary for the performance of their roles.

In addition, we may disclose information about you:

• To the extent that we are required to do so by law;
• In connection with any legal proceedings or prospective legal proceedings;
• In order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).

We will not share your personal data with third parties, unless any services we are providing to you necessitate this. We will then share your personal data with, for example, architects, Council planning offices etc. in order to obtain necessary designs, drawings, surveys, consents etc. for the progression of your project.

It is our intention, wherever possible, to use and store your personal data in the UK and to avoid transferring it outside of the European Economic Area (EEA).  Personal data shall not be transferred to a country or territory outside the EEA unless an Agreement or other mechanism approved by the European Commission or the Information Commissioners’ Office has been put in place.

We take the security of your personal data seriously. We have internal policies and controls in place to ensure that your personal data is not lost, accidentally destroyed, misused or disclosed, and is not accessed, except by our employees in the proper performance of their duties.

All electronic transactions you make to us via our website are encrypted using SSL technology. Unfortunately, the transmission of information via the internet is not completely secure, we do our best to protect your personal information however we cannot guarantee the security of your personal information transmitted to or from our Website. Any transmission of this data is at your own risk, once we have received your information we will use strict procedures and security procedures with a view to preventing unauthorised access.

If you have an account to access any electronic services that we offer now or may offer in the future, you are responsible for keeping your password and user details confidential. We will never ask you for your password at any time.

We will only keep your personal data for as long as we need to in order to fulfil the purposes for which it was collected, for as long as we are required to keep it by law or regulatory requirements, and as set out in this privacy notice.

Automated decision-making does not form any part of the processes that we will employ concerning the use by you of this website.

Under certain circumstances, by law you have the right to:

• Request Access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
• Request Correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
• Request Erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
• Object to Processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
• Request the Restriction of Processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.

Ordinarily you will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

This Privacy Notice only extends to the Website(s) which are operated by us and does not extend to your use of and provision of information to and collection of information from any website not operated by us to which you may visit by using any of the links within our Website(s).

Please let us know if the personal information which we hold about you needs to be corrected or updated.

We may update this privacy policy from time-to-time by posting a new version on our Website. You should check this page occasionally to ensure you are happy with any changes we may have made as they are binding on you. If we make any substantial changes to the way we use your personal information we will notify you by posting a prominent notice on our Website.

If you have any questions about this privacy policy or our treatment of your personal data, please write to us by email at mail@sandersonassociates.co.uk or by post to: –

Sanderson Associates (Consulting Engineers) Ltd
Sanderson House
Jubilee Way
Grange Moor
Wakefield
West Yorkshire
WF4 4TD

This is Version 1.1 of our Website Privacy Notice Published May 2018.